Town Council Meeting: August, 7, 2024

Agenda

Wednesday, August 7, 2024 | 6:30 p.m.
Fairfax Women’s Club, 46 Park Road, Fairfax CA
and  Zoom Webinar ID 831 0518 0735

Preceded by a Special Meeting in Closed Session at 5:20 p.m.
Fairfax Community Center, 16 Park Road

Closed Session at 5:20 p.m.

Fairfax Community Center, 16 Park Road

5:20 PM – CALL TO ORDER – ROLL CALL – Councilmember Hellman will participate via teleconference from 22 Ocean View Ave, Dillon Beach, CA 94929

APPROVAL OF AGENDA – PUBLIC COMMENT

ADJOURN TO CLOSED SESSION ON THE FOLLOWING MATTERS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Govt Code Section 54957.6
Employee Organization: Fairfax Police Officers Association, Service Employees Union International (‘SEIU’) Local 1021; Unrepresented Employee Units
Agency Representatives: Town Manager, Town Finance Director, Town Attorney

Reconvene in open session.

Regular Meeting at 6:30 p.m.

Hybrid meeting at the Fairfax Women’s Club and via Zoom                                           

6:30 PM – CALL TO ORDER – PLEDGE OF ALLEGIANCE

ROLL CALL – Councilmember Hellman will participate via teleconference from 22 Ocean View Ave, Dillon Beach, CA 94929

APPROVAL OF AGENDA

LAND ACKNOWLEDGEMENT

The Fairfax Town Council acknowledges that we are located on the un-ceded ancestral lands of the Coast Miwok people of present-day Marin County. We honor with gratitude the land itself, and all of its ancestors: past, present, and emerging.

MEETING PROTOCOL

The Mayor shall maintain order at the meetings. The Council and the audience are expected to refrain from using profane language and/or ridiculing the character or motives of council members, staff, or members of the public and to maintain the standards of tolerance and civility. Please turn off all cellular phones or place them in silent mode.

The Town Council will review the agenda at 10:00 P.M. to ascertain which items, if any, will be continued to another meeting. Any matter not started by 11:30 P.M. will be continued to an adjourned or regular council meeting unless the Council votes to suspend this rule.

PRESENTATIONS

1. Informational Presentation Regarding the Office of Emergency Management (OEM) Services and Preparation for Disasters – Steven Torrence
Presentation

2. Receive and File update on Storm Water projects and American Rescue Plan Act (ARPA) funding – Director of Public Works Loren Umbertis

OPEN TIME FOR PUBLIC EXPRESSION (Up to 30 minutes)
This is the time to address the Council on matters not on the agenda. All comments are limited to two (2) minutes. The Council is not permitted to take action and state law strictly limits the right of the Council to discuss any unagendized item. (Gov. Code §54954.2). If there are still raised hands after 30 minutes, Open Time will be continued to the end of the agenda.

REGULAR AGENDA

3. Approve a Maintenance Agreement Between the Town of Fairfax and the Marin County Open Space District (MCOSD) For Routine Trail Maintenance on the Wall Property and Authorize the Town Manager to Execute the Agreement – Town Manager Heather Abrams

4. Waive Second Reading and Approval of Ordinance No. 890 Ordering the Submission of a Measure Incurring Bonded Indebtedness to the Voters at the November 2024 General Municipal Election and Adoption of the Resolution Ordering an Election and Placing a Bond Measure on the November 2024 Ballot – Town Manager Heather Abrams and Town Attorney Janet Coleson
Supplement
Presentation

CONSENT CALENDAR (10 minutes approximately)

The Council may approve the entire consent calendar with one action (vote). In the alternative, items on the Consent Calendar may be removed by any Town Council or staff member for separate discussion and vote. Public comment for items on the Consent Calendar happens once, rather than after each individual item. During the public comment period on Consent items, speakers may comment on any items from this section of the agenda. Each speaker will have up to two minutes and may only speak once.

5. Receive Financial Statement and Disbursement Reports for June 2024 – Finance Director, Michael Vivrette

6. Approve minutes for the December 13, 2023, and May 1, 2024, Town Council meetings – Deputy Town Clerk, Christine Foster

7. Receive written report on Councilmembers’ assignments, committees, and activities in July 2024 – Deputy Town Clerk Christine Foster

8. Adopt Resolution Setting the Living Wage for Town Employees and Town Contract Employees pursuant to the Annual Review Requirements of Section 8.56.020 of the Town Code – Finance Director Michael Vivrette

9. Receive Treasurer’s Quarterly Report – Town Treasurer Janet Garvin

10. Receive Recreation Department Quarterly Report – Recreation Manager Anne Mannes

11. Receive the 2023-2024 Annual Climate Action Plan Report – Climate Action Committee

12. Receive Annual Report by Marin Sanitary Service for Solid Waste Services for 2023 – Town Manager Heather Abrams

13. Adopt Resolution Amending the Memorandum of Understanding (MOU) with the Fairfax Police Officer’s Association (FPOA) for the Period of July 1, 2024, through June 30, 2027 – Town Manager Heather Abrams
Supplement

14. Adopt Resolution Approving the Memorandum of Understanding (MOU) with the Service Employees International Union, Local 1021 (SEIU) for the Period of July 1, 2024, through June 30, 2026 – Town Manager Heather Abrams

15. Receive Notice of Amendments to the Resolution Establishing Wages and Benefits for Management, Confidential and Part-time Employees for the Period of July 1, 2024, through June 30, 2027 – Town Manager Heather Abrams
Supplement

16. Receive Informational Report regarding Golden Gate Transit and Marin Transit Discontinuing Maintenance of Two Bus Shelters and Town Assuming Maintenance Responsibilities – Director of Public Works Loren Umbertis

17. Adopt a Resolution Authorizing the Town Manager to Issue a Notice of Completion for the Rockridge Storm Drain Improvement Project – Public Works Director Loren Umbertis
Supplement

Public Comment received before 3:00PM

Public Comment received after 3:00PM

FUTURE AGENDA ITEMS

COUNCIL REPORTS AND COMMENTS

(Brief announcements and reports on Councilmember assignments, committees, and activities, including reports from meetings attended at Town expense.)

TOWN MANAGER’S REPORT

ADJOURNMENT

If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.

If you need an accommodation to attend or participate in this meeting due to disability, please contact the Deputy Town Clerk prior to the meeting: (415) 453-1584 or cfoster@townoffairfax.org.

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection www.townoffairfax.org.

Meetings are broadcast, recorded, and uploaded to the Town’s website.

This meeting notice was posted in accordance with Government Code section 54954.2(a)(1) on or before August 2, 2024.