Town Council Meeting: July 18, 2018

SPECIAL MEETING in closed session, Town Hall, 142 Bolinas Road

Special Meeting Agenda

5:45 PM – Call to order – Public comment – Adjourn to closed session on the following matter:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code section 54957:
Title: Police Chief

CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 Agency designated representative: Garrett Toy, Town Manager; Michael Vivrette, Finance Director; Employee Organizations: Fairfax Police Officers Association; SEIU Local 1021 (Fairfax non-management employees); and non-represented Management Employees

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code section 54956.9(d)(2) and (e)(1): one case

REGULAR MEETING, Women’s Club, 46 Park Road, Fairfax

7:00 PM – Call to order the Regular Meeting – PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA AND AFFIDAVIT OF POSTING

ANNOUNCEMENT OF CLOSED SESSION ACTION

ANNOUNCEMENTS

Vacancies on Boards and Commissions: 1 on Climate Action Committee. Applications are available at Town Hall and on Town website. Contact Town Clerk for information.
Chipper Days: Saturdays 9am-3pm: July 21, Deer Park Parking Lot and July 28, Pavilion Parking Lot. Bring your brush, cut to 4 inches in diameter. No poison oak, grass, rocks, leaves, firewood.
For updates on the Marinda Heights(aka Wall property) project, visit www.fairfaxbuildingplanning.org
Fairfax Food Pantry, Saturdays 9-11am, Fairfax Community Church, 2398 SFD Blvd., volunteers needed.

CONSENT CALENDAR

1. 1. Accept Financial Statement and Disbursement Reports May 2018 – Finance Director

 

1. 2. Approve minutes of Town Council meetings held on June 6, March 9, May 25, and May 30, 2018 – Town Clerk

 

1. 3. Adopt a Resolution Making Certain Findings and Determinations in Compliance with Section XIIIB of the California Constitution (Gann Initiative) and Setting the Appropriation Limit for FY2018-19 – Finance Director

 

1. 4. Accept Fiscal Year 2016-17 Audited Financial Statements – Finance Director

 

1. 5. Reappoint Holly Bragman to a full term on the Volunteer Board – Town Clerk

 

1. 6. Reappoint Alexis Lynch to a full term on the Parks and Recreation Commission – Town Clerk

 

1. 7. Reappoint Jody Timms as the Fairfax Representative on the Marin Commission on Aging – Town Clerk

 

1. 8. Reappoint Jack Judkins to a full term on the Open Space Committee – Town Clerk

 

1. 9. Adopt a Resolution Proposing an Increase in the Paramedic Service Tax, Establishing a Date for Election, Adopting Intended Ballot Language, Requesting the Consolidation of Said Election, Requesting Election Services of the County Elections Office, and Directing that Rebuttal Arguments May Be Received – Town Manager

 

1. 10. Notice of amendments to employment agreement with the Police Chief – Town Manager

 

1. 11. Notice of Amendments to the Memorandum of Understanding (MOU) with SEIU Local 1021 (Fairfax non-management employees) for the period July 1, 2018 through June 30, 2021 – Town Manager

 

1. 12. Notice of Amendments to the Memorandum of Understanding (MOU) with Fairfax Police Officers’ Association (POA) for the period July 1, 2018 through June 30, 2021 – Town Manager

 

1. 13. Notice of Amendments to the Resolution Establishing Wages and Benefits for Management, Confidential, and Part-Time Employees for the Period of July 1, 2018 through June 30, 2021 –Town Manager

 

1. 14. Approve response to Marin Civil Grand Jury Report: Homelessness in Marin: A Progress Report – Town Manager

 

1. 15. Approve response to Marin Civil Grand Jury Report: Body-worn Cameras and Marin Law Enforcement: Follow Up Report – Police Chief

 

1. 16. Authorize Mayor to send letter to San Francisco Bay Regional Water Quality Control Board urging they take action to ensure Caltrans keeps the highways free of litter to protect the health of the Bay– Mayor Lacques

 

1. 17. Authorize the Town Manager to enter into an agreement, in an amount not-to-exceed $25,000, with Revenue & Cost Specialist, LLC (RCS) to prepare a User Fee Study and Cost Allocation Plan –Town Manager, Finance Director

 

1. 18. Adopt a Resolution Approving the Transportation Authority of Marin’s Final ½-cent Transportation Sales Tax Renewal Expenditure Plan – Town Clerk

 

1. 19. Adopt a Resolution Approving the Adoption of the Public Agencies Post-Employment Benefits Trust Administered by Public Agency Retirement Services (PARS) to prefund long-term pension obligations – Town Manager

 

1. 20. Adopt a Resolution Amending the Debt Management Financial Policies – Finance Director

 

1. 21. Authorize the Town Manager to enter into a contract with Millsap, Degnan & Associates, Inc. to repair Tamalpais Road (approx. location 183 Tamalpais Rd.) – Town Manager

 

1. 22. Approve the Police Lieutenant job classification – Town Manager , Chief Morin

 

1. 23. Authorize the Town Manager to spend up to $20,000 for goat vegetation management for fire hazard reduction – Town Manager

 

PRESENTATIONS

1. 24. Community-wide campaign to dramatically reduce our greenhouse gas emissions to slow the impacts of climate change and protect future generations – Drawdown Marin

 

PUBLIC HEARING

25. Introduce and read by title only An Ordinance Amending Sections 17.048.050, 17.048.060, 17.048.070 and 17.052.040 of the Fairfax Municipal Code relating to Accessory Dwelling Units, to comply with new state law to update the development standards relating to allowable conversions, unit size, and parking, and to make clarifying changes to required deed restrictions; exempt from the California Environmental Quality Act, Public Resources Code Section 21080.17 – Planning Director

REGULAR AGENDA

1. 26. Discuss/consider the Planning Commission’s work program and priorities for Fiscal Year 2018-19 –Planning Director

 

1. 27. Discuss/consider Local Cannabis Regulatory Options and provide direction to the Planning Commission – Planning Director, Town Manager

 

1. 28. Adopt a resolution adopting the Operating and Capital Improvement Budgets for Fiscal Year July 1, 2018 through June 30, 2019 and Providing for the Appropriation of Expenditures in Said Budgets and Repealing All Resolutions in Conflict Herewith – Town Manager, Finance Director

Attachment 1
Attachment 2
Attachment 3

COUNCIL REPORTS AND COMMENTS (Brief announcements and reports on Councilmember assignments, committees and activities, including reports from meetings attended at Town expense)

TOWN MANAGER’S REPORT

ADJOURNMENT
in memory of Fairfax residents Kathryn Sexton Foell, MD, and Kelly Heikka

If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.

If you need an accommodation to attend or participate in this meeting due to disability, please contact the Town Clerk prior to the meeting: (415) 458-2343 or mgardner@townoffairfax.org.

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection on the public counter at Town Hall in a folder next to the agenda packet. Such documents are also available on the Town’s Web site at “townoffairfax.org” subject to staff’s ability to post the documents before the meeting.

Meetings may be broadcast, recorded, and uploaded to the Town’s website.

AGENDA
SPECIAL FAIRFAX TOWN COUNCIL MEETING
Fairfax Women’s Club, 46 Park Road
Wednesday, July 18, 2018, at 7:00 p.m.

7:00 PM – CALL TO ORDER

APPROVAL OF AGENDA AND AFFIDAVIT OF POSTING

CONSENT CALENDAR

1. Authorize the Mayor to send letters to the Town’s Congressional representatives in opposition to S. 3157, the STREAMLINE Act, which would eliminate local discretion over wireless facility infrastructure – Vice Mayor Coler

REGULAR AGENDA

2. Receive report on recent Cascade “Chipper” Day and provide direction to staff regarding future Chipper Days – Town Manager

ADJOURNMENT

If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.

If you need an accommodation to attend or participate in this meeting due to disability, please contact the Town Clerk prior to the meeting: (415) 453-1584 or mgardner@townoffairfax.org

Affidavit of Posting
I, Michele Gardner, Town Clerk of the Town of Fairfax, County of Marin, State of California, do hereby certify that I posted a copy of this Agenda at three public places in the Town of Fairfax, to wit: 1) Bulletin Board, Town Hall Offices; 2) Bulletin Board, Fairfax Post Office, and 3) Bulletin Board, Fairfax Women’s Club and that each of said postings was completed July 16, 2018.

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To receive Town Council agendas by email, send your request to mgardner@townoffairfax.org

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