Town Council Meeting: March 6, 2013

Preceded by a Special Meeting Closed Session at 6:00 p.m. at Fairfax Town Hall

6:00 PM – Call to Order and Adjourn to Closed Session on the following matter:

CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION pursuant to Government
Code Section 54956.9 (c): two potential cases

PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Govt. Code Section 54957 Title:
Town Manager

Re-convene in Open Session:

7:00 PM – CALL TO ORDER – PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA AND AFFIDAVIT OF POSTING

ANNOUNCEMENT OF CLOSED SESSION ACTION

ANNOUNCEMENTS

• Fairfax Food Pantry – Saturdays 9-11 at the Fairfax Community Church, 2398 Sir Francis Drake Blvd, volunteers
  needed
• One Vacancy on the Volunteer Board for a full three-year term to November 30, 2015
• One Vacancy on the Planning Commission for a full four-year term
• Vacancy on the Fairfax Youth Commission for Ross Valley youth between 14 and 19 years of age
• Vacancy for a Youth Commissioner to serve on the Parks and Recreation Commission for a 2-year term
• Vacancy on the Open Space Committee for a full four-year term
• FOCAS sponsored Clothing, Toy and Equipment Swap for families with children 0 – 10 years; Saturday,
  March 9th, 9 – 11 a.m., with drop-off on March 8th; $15/family, all proceeds to FOCAS
• Easter Egg Hunt, Saturday, 10 a.m., March 30th, Sponsored by the Parks and Recreation Commission
  

REPORTS AND PRESENTATIONS

1. Proclamation from the Town Council of the Town of Fairfax Commending Rudy Contratti for 25 Years of
   Excellent Service to the Town – Mayor Reed
2. Annual Report from the Volunteer Board – Holly Bragman, Volunteer Board Chair
3. Quarterly Report from the General Plan Implementation Committee – Bruce Ackerman, Chair
4. Annual Report from Marin Sanitary – Steve Rosa/Kim Scheibly

INTERVIEWS AND APPOINTMENTS

5. Interview and appointment of candidate(s) to serve on the Planning Commission for a full four-year term to
   February 28, 2017 – Deputy Town Clerk

CONSENT CALENDAR

6. Approval of Town Council minutes for the February 6, 2013 meeting – Deputy Town Clerk
7. Approval of Financial reports for December, 2012 – Finance
8. Approval of By-Laws for the General Plan Implementation Committee – Planning Director
9. Approval of Contract with Coastland Engineering for construction management services for Bike Spine
   Project – Town Manager
10. Approval of contract amendment with California Infrastructure Consultancy, Inc., for engineering/project
    management for Town bridge work – Town Manager
11. Approval of issuance of a Request for Proposals for engineering/design of future Bridge projects – Town
    Manager
    Staff Report
12. Approval of Contract with Nerviani Paving for pavement repair required for Bike Spine and Sir Francis
    Drake Bike Lane Striping Project – Public Works Manager
13. Adoption of Notice of Completion for the Pastori Sidewalk Project – Public Works Manager
14. Adoption of Resolution No. 13-8, a Resolution of the Town Council of the Town of Fairfax designating
    Town Manager Garrett Toy as the Agent for the Town of Fairfax for the California Emergency
    Management Agency (Cal EMA) – Town Manager
15. Adoption of Resolution No. 13-12, a Resolution of the Town Council of the Town of Fairfax declaring a
    Town owned Police Department vehicle as surplus to the needs of the Town and authorizing the Police
    Department to dispose of same by public auction – Police Chief

PUBLIC HEARINGS

16. Adoption of Resolution No. 13-9, approving the methodology for a traffic impact study to be prepared for
    use of the gas station property at 2001 Sir Francis Drake Boulevard as a gas station/convenience store –
    Planning Director
17. Adoption of Resolution No. 13-10, a Resolution of the Town Council approving the initial study and
    adopting the Mitigated Negative Declaration for the Fair Anselm Creek Restoration Project at 731 t0 771
    Center Boulevard; Assessor’s Parcel No. 002-131-14; Central Commercial CC Zone District; Rich Dowd,
    applicant; Rich Hall, Fairfax Center Properties LLC, owner – Planning Director

REGULAR AGENDA

18. Discussion/Consideration of Model Ordinances for Mandatory Commercial Recycling and Construction and
    Demolition Debris Ordinance – Zero Waste Committee/Town Manager
19. Approval of a contract with Sustainable Fairfax to implement the mandates of the Zero Waste Grant –
    Town Manager/Zero Waste Committee
20. Selection of operator for the management of the Farmers Market for 2013 and authorization for the Town
    Manager to execute a contract – Town Manager
    Staff Report
    Farmers Market Matrix
    Agricultural Community Events Proposal
    Marin Community Farm Stands Proposal
    Marin Community Farmers Proposal
    Next Generation Event Proposal
21. Discussion of Protecting Pedestrian Rights-of-ways – Mayor Reed
22. Mid-Year Budget Review – Finance
23. Discussion/Consideration of local preference purchasing policy for professional services, supplies and
    materials, and public works projects using informal bid process – Town Manager
24. Council Committee Assignments; Appointment of Alternate to the Ross Valley Fire Board, Liaison to the Youth
    Commission and Tree Committee member to replace former Councilmember O’Neil – Deputy Town Clerk
25. Adoption of Resolution No. 13-11, a Resolution of the Town Council of the Town of Fairfax Authorizing
    Temporary Closure of Certain Streets and Portions Thereof, to allow a Little League Opening Day Parade
    on Saturday, March 9, 2013 – Deputy Town Clerk

ADJOURNMENT

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